How it works
Email me
Email me or use the appointment request form. I typically respond within one to two business days.
Schedule a first session
I'll reply with my availability and fee information, and offer times for a first appointment.
Complete the intake forms
Before our first session, please complete the New Client Intake Packet.
Sessions are held at my office at 914 East High Street in Charlottesville, with on-site parking, or by secure video for clients anywhere in Virginia. The first session is a conversation about what brings you in and what you hope will be different. Most sessions last about 50 minutes.
Fees & insurance
Current fees for therapy sessions and evaluations are provided when you schedule, along with your Good Faith Estimate. Fees are reviewed annually, and current clients receive at least 30 days’ notice of any change.
Expert witness and court-related services
Court-related consultation, preparation for testimony, travel, and time in court (on the stand or in a witness waiting room, in person or virtual) are billed hourly according to the current rate schedule, which is provided with the retainer agreement.
Training and speaking
Fees for trainings and speaking engagements are quoted for each engagement.
Payment
Payment is due at the time of service. I accept cash, checks, credit cards, and electronic payment.
Insurance
I don't accept or bill insurance, and all services are private pay. However, many insurance plans with out-of-network mental health benefits reimburse part of the cost of therapy. On request, I can provide a superbill (a detailed statement of services) that you can submit to your insurance company for reimbursement.
Before you start, it's worth checking with your insurance company about your out-of-network mental health benefits.
Cancellations
Your appointment time is reserved for you. If you need to cancel or reschedule, please give at least 24 hours’ notice. Sessions cancelled with less notice, or missed, may be charged the full session fee.
Your right to a Good Faith Estimate
Under the No Surprises Act, you have the right to receive a Good Faith Estimate explaining how much your medical and mental health care will cost. If you do not have insurance, or you are not using insurance, health care providers are required to give you an estimate of the expected charges for services.
You can ask for a Good Faith Estimate before you schedule a service. If you receive a bill that is at least $400 more than your Good Faith Estimate, you can dispute the bill. Make sure to save a copy or picture of your estimate. For questions or more information about your right to a Good Faith Estimate, visit www.cms.gov/nosurprises.
Intake forms
Please complete the intake packet before your first appointment. Open the PDF in Adobe Acrobat Reader (free) or Preview on a Mac, type into each box, and type your full name in the signature boxes. Then bring the saved file to your first appointment, email it to Archer@archermaness.com, or print it and bring a paper copy.
New Client Intake Packet
Everything I need before we meet, in one fillable PDF (7 pages):
- Client information
- Background questionnaire
- Informed consent and confidentiality
- Fees, payment, and superbill agreement
- Release of information (optional)
- Parent / guardian information for clients under 18
Release of Information
Use this form if you would like me to share information with, or receive information from, others such as a physician, another therapist, a school, an attorney, or a court. One form covers up to four people or organizations.
Download release form (PDF)For clients under 18
A parent or legal guardian with authority to consent to treatment should complete and sign the forms. If parents are separated or divorced, please bring a copy of the current custody order to the first appointment.
A note about privacy
Regular email isn't fully secure. If you would rather not send personal information by email, print the completed forms and bring them to your first session.
Create the change you want.
Send me an email to check my availability or set up a first appointment. I'll get back to you within one to two business days.